MQCMS

To access MQCMS off-campus, you need to setup VPN or multi factor authentication setup .

Overview:

Every unit will need to be reviewed and missing fields completed in the new MQCMS.

The Faculty of Arts has developed the following step by step guide, building on university MQCMS workflows.

REVIEWING CURRENT UNIT ENTRY for NEW 2020 units

1. Log into https://goto.mq/cms  by entering your MQ username and password. If you are not on campus, please follow these steps to be able to log into the system.
2. Search for your unit from the academic item listing.
3. To view the approved unit fields, click on the right-hand menu arrow, click on the three-dot icon and select “View”.
4. Click on "Unit Design" to see the unit details in the system.

PREPARING SUBMISSION FOR AN AMENDMENT

Gather information for the fields that need to be added or amended at the workshop using the following documents:

1. Template for CMS fields (MS Word)
   1. If your unit is a PACE unit, check the CMS guide for completing PACE items (PDF) for info on what to put under WIL.
2. MQCMS Knowledge Articles
   1. List of Assessments types (PDF) (refer to Assessment type knowledge articles  for full description)
   2. Guide to writing unit learning outcomes
   3. Guide to student 'time on task' field
   4. Guide to scheduled and non-scheduled learning activities

      Please ensure that your unit learning outcomes are aligned with the course learning outcomes and the assessments and learning activities are constructively aligned to the unit. You may also want to review the resources provided in the Curriculum Design section.

3. Refer to the Arts L&T department scan review of your unit. (Link available from your Department Administrator or Head of Department)
4. Talk to the Arts L&T Team  if you need help to understand any information or to discuss your proposed amendments.
5. Review the changes with your HoD or nominee / L&T Directors / Course Director/s.

MAKING A SUBMISSION FOR AN AMENDMENT

 Log into https://goto.mq/cms  by entering your MQ username and password.

1. Search for your unit from the academic item listing.
2. IMPORTANT: if there is already an amendment in proposal stage, you do not need to make a new amendment, simply select view from the three-dot dropdown to edit the existing amendment.
3. If there is no amendment in proposal stage, click on the right-hand arrow, click on the three-dot icon and select “Amend”.
   
4. Select “Amendment” from the action select list.
5. Select an implementation year.
6. Click on “Create” button.
   

ENTERING AMENDMENT INFORMATION

1. Navigate to the section called “Templates for this proposal”.
2. Click on "Proposal Summary"
   
3. Click on "Edit"
   
4. Add your name in the 'Proposer' field
5. Click on 'Amendments' and mark the amendments you will be making
6. Click "Save"
7. Click on Unit Design
   
   
8. Click on “Edit” (found at the top right of each section) that you want to amend, make the amendment/s and "Save" each section of the amendment/s.
   (This is the step where you would use the information you have gathered using the template from earlier step).

   Note: If it is a PACE unit, there would be additional PACE fields to be filled out in the form. See the CMS guide for completing PACE items (PDF) for details.

SUBMITTING FORM

(Do this only after you are happy with all the information entered)

1. When you have finished all amendments, click on “Mark as Complete” button at the very top.
2. In the popup dialog click on “Confirm” button.
3. Click on “Submit” button on the upper right corner of the page.
4. Click on “Confirm” button in the popup box.

Note: form cannot be edited after completing the above steps.

OUTCOME

• Amendment proposal will be submitted to Faculty Board Governance for review and endorsement by FSQC and approval by Faculty Board.
• If the proposed changes are approved, Faculty Board Governance will mark it as Complete and the Proposer will be notified by email.
• If the proposed changes are not endorsed or approved, the Proposer will be notified by email.

If you are proposing a new unit or discontinuing a unit for 2020, please contact Associate Dean, Quality and Standards 

If you are proposing a new unit for 2021, please follow the steps below:

• MQCMS Create a Non-PACE unit - Proposer 
• MQCMS Create a PACE unit - Proposer 

and remember to fill in all the fields. 

Fields that must be completed:

The PACE designation can only be entered when creating the unit on the modal (the first screen when you click on Create a Unit)

The following fields can only be entered on the overview and feasibility tab:

• FOE code
• Owning Faculty
• Owning Department
• WIL Delivery
• External Provider (this is where the OUA provider is captured)

Other fields on the overview and feasibility tab flow through to unit design but are editable there. However, filling them in on the overview and feasibility tab is not additional work to filling them in on the unit design tab:

• Unit name
• Unit level
• Study level
• Unit credit points

SEEKING REVIEW BY HEAD OF DEPARTMENT or NOMINEE.

If you have a PACE unit: remember to add PACE Academic Manager in the Review Task as well as your HoD/nominee. 

• Assign Review Task:
  1. Click on the 'Hamburger' menu at the top left next the the unit name
  2. Click on the Proposal showing up on the left hand side
  3. Scroll to the bottom of the page to Proposal task and click on the + sign to add an review task for your Head of Department