iTeach

The department manager role, as the highest in the hierarchy to delegate other roles, is held by the Dean and Head of School.

This role permits you to add other Department Managers (e.g. the School's Director of Education), Allocators and Approvers; as well as perform their rols (allocate staff to units and review and approve unit guides).
This can all be done under the 'My department' tab on the top:

To do so:

1. Log into iTeach
2. Under 'My department', you will see different options: 
   • Department managers
   • Allocators
   • Approvers
   • ...
3. Click on the option you want to assign (e.g. Approver in this snippet)

   

4. Start typing the name under 'Add a new user' and click the 'Add' button next to the appearing staff member.
5. Department managers, Allocators and approvers are all added in the same way. You might want to add the Director of Education as a Department Manager as a back-up.

Generally, the approver role should be held by academic staff and is usually delegated primarily to the Director of Education by the Dean or Head of School but may also include other academic staff such as Discipline Chairs or Course Directors.

Once a unit guide has been submitted for approval the Director of Education (or discipline Chair or Course Director) must review the content of the unit guide and approve it.

To do so:

1. Log into iTeach
2. Click on My unit guides.
3. Under Units to be approved click Review for the unit you wish to review.

   

4. Scroll down the page and review the information added to the Content section.

   
   Most of the content is linked to the CMS and will not be editable. However, there are a few sections that need to be revised every offering:

   • Make sure the Due dates are added in the Assessment Tasks and the General Assessment Information lists late submission penalty, special consideration and use of AI
   • Check Policies and Procedures contain the necessary links
     Then work through the information in the Mapping (automatically synced with CMS) and Approval sections by clicking on the appropriate arrows or 'next' at the bottom of the page.
5. At the approval stage, you have the option of adding comments to the unit guide by clicking on Add a comment. This field is mandatory if declining the unit guide.
6. If you are happy with the unit guide click Approve.
7. The unit guide status for the Unit Convenor will now change to Published.

   

8. If you are unhappy with the unit guide, Add a comment and click Decline.
9. The unit guide status for the unit convenor will now change to Changes required.

   

10. Notify the Convenor if you have declined the unit guide. The Convenor will see your comments and then re-submit when the changes have been made.

The allocator role should be held by professional staff and is usually assigned by the general service structures. There may be a need for academic staff to also hold this role from time to time for specific reasons as decided by the Head or Dean of School.

Administrative staff must assign Unit Convenors to work on Unit guides and iLearn spaces via iTeach. Staff will then need to be notified when this has been done as iTeach will not do this automatically. Convenors should be notified of their responsibilities 6 – 8 weeks before the start of each study period.

To do so:

1. Log into iTeach
2. Under 'My department', select your department and click 'Allocate staff'.
3. Your department home page will appear. You will need to select the study period that you are allocating staff for.

   

4. Once the correct study period has been selected, a list of all the units that you are the allocator for will appear.
5. Locate the unit that you wish to assign a convenor to.

   

6. In the Unit Convenor field next to your chosen unit, add the name of the convenor you would like to assign to work on the unit guide and iLearn space for that unit. Adding the name once here, automatically assigns the convenor to work on both the unit guide and iLEarn space.
7. The assigned convenors will now have access to their allocated unit guide and iLearn space via their iTeach but it is important to notify them separately that they have been assigned these responsibilities, as iTeach will not send emails automatically.
8. If required, you can select a second contact who is an additional convenor on the unit.

Convenors should be notified 6-8 weeks before the start of each session by administrative staff. Once notified, you work on the creation of the unit guide, which is then sent to the Director of Education for approval. You should also activate the unit's iLearn space to which you have been assigned.

You can find information on how to prepare your unit guide and iLearn site here.

Education Service Officers have also been given the iTeach “support” role (previously only held by the Learning Design staff). With this "Super Power", you can perform all the tasks as the staff member you are supporting. Please reach out to our team if you need help with this.